Gift Processing Forms
Important Things To Remember
1. All deposits to Gift Processing must be hand delivered in a sealed envelope.
2. University policy prohibits you from keeping bank account information. Please do not copy or retain copies of checks.
3. All deposits sent to Gift Processing must be received with the appropriate Gift Transmittal Form completed and all supporting documentation.
4. It is against university policy to retain credit card security codes – they must be destroyed.
5. University policy prohibits you from keeping credit card account information. Please do not copy or retain credit card information.
Standard Gift Transmittal Form (xlsx)
Use this form for all cash and check deposits.
Credit Card Gift Transmittal Form (xlsx)
Use this form to submit return devices/forms completed by and signed by donor to make a donation via credit card charge.
Online Giving Website
Donors may make donations directly and securely using the online giving website at umaine.edu/give.
- Always encourage donors to access the online giving website to make their donations directly.
- Please use the Credit Card Gift Transmittal Form to send your donor-signed donation charge requests to Gift Processing.
- Donations processed via the online giving website are charged, recorded on the university’s fundraising database (Advance), deposited to the appropriate MaineStreet chartfield, and receipted appropriately.
Gift In Kind Transmittal Form (xlsx)
Use this form for non-cash donations of property, materials, and equipment including software, hardware, vehicles, collections, and livestock.
- A Guide of Standards and Requirements regarding Gift-in-Kind Donations may be accessed by clicking on the hyperlink.
- Time and services are not considered charitable donations.
- Contact Gift Processing to discuss the details, acceptability, and requirements of prospective gift-in-kinds.
- Specific IRS forms may be required of the donor and the University so that the donation may be considered a charitable deduction. See the Guide of Standards and Requirements regarding Gift-in-Kind Donations for more details.
Foundation/UMAA Transmittal Form
This form is for the use of the University of Maine Foundation when checks are sent to Gift Processing.
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